Skip to main content
OJS for Everyone Logo
OJS for EveryoneThe Practical GuidebookRSYN Research LLP

Managing Your Profile

Your OJS user profile stores the personal details that appear on author by-lines, reviewer records, and notification emails. Keeping this information current ensures accurate attribution and uninterrupted access.

Accessing Your Profile​

  1. Log in to OJS
  2. Click your username in the top-right navigation bar to open the User Menu
  3. Select View Profile

The profile page is divided into several tabs described below.

Identity Tab​

Update your display name, contact details, and public bio.

FieldNotes
Given NameRequired. Your first or given name
Middle NameOptional
Family NameRequired. Your surname or last name
Preferred Public NameDisplay name shown on publications (overrides given + family)
SignatureShown in email footers if you have an editorial role
AffiliationYour current institution or employer
CountryUsed for statistical reporting and reviewer matching
Homepage URLOptional personal or institutional website
ORCID iDSee Linking Your ORCID iD below
Bio StatementShort biography displayed on your public author profile
Profile ImageOptional avatar (JPEG or PNG, max 2 MB)

Click Save after making changes.

Contact Tab​

FieldNotes
EmailPrimary address for login and all system notifications
PhoneOptional; visible only to editors and journal managers
Mailing AddressOptional; used for print subscription fulfilment
note

Changing your email address does not trigger a re-confirmation step in most OJS installations, but you should ensure the new address is correct before saving — all future notifications will go there.

Password Tab​

To change your password:

  1. Go to View Profile → Password
  2. Enter your Current Password
  3. Enter your New Password (minimum 6 characters)
  4. Re-enter the new password in Confirm New Password
  5. Click Save
tip

Use a password manager to generate and store a strong, unique password. Avoid reusing passwords from other sites.

Notifications Tab​

Control which email notifications you receive. See Managing Notifications for full details.

Roles Tab​

The Roles tab lists all roles assigned to your account on this journal:

RoleDescription
ReaderDefault role; read-only access
AuthorCan submit manuscripts
ReviewerCan be invited to peer review

To add the Reviewer role:

  1. Go to View Profile → Roles
  2. Tick Reviewer
  3. Click Save

Linking Your ORCID iD​

ORCID provides a persistent digital identifier for researchers.

  1. Go to View Profile → Identity
  2. In the ORCID iD section, click Authenticate with ORCID
  3. You are redirected to orcid.org — log in or create an ORCID account
  4. Click Authorize to grant OJS read access to your public profile
  5. You are returned to OJS and your verified ORCID iD is saved automatically
info

Authenticating with ORCID (rather than simply typing your iD) adds a verified badge to your profile and author by-lines. The journal can also push accepted article metadata to your ORCID record if this feature is enabled.

Privacy Settings​

OJS collects minimal personal data. To review what is stored:

  1. Go to View Profile → Privacy
  2. Read the journal's Privacy Statement
  3. Your stored data is limited to the fields in your profile plus system logs
note

OJS does not currently provide a self-service data export or erasure tool. To request deletion of your data, contact the journal manager at the address listed under About → Contact.

Deleting Your Account​

OJS does not offer a self-service account deletion button for readers. To request removal:

  1. Navigate to About → Contact and email the journal manager
  2. Request that your account and any associated personal data be deleted
  3. The journal manager can deactivate or remove accounts from the administration panel
tip

If you only want to stop receiving emails, you can disable all notifications in View Profile → Notifications rather than deleting your account entirely.

Further Reading​