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OJS for EveryoneThe Practical Guidebook

Workflow Settings

Workflow settings are under Settings → Workflow and control every stage of the editorial process.

Submission​

Submission Checklist​

Define items authors must confirm before submitting. Common checklist items:

  • The submission has not been previously published
  • The file is in Microsoft Word or RTF format
  • All references have been checked for accuracy
  • The text uses single-spacing, 12-point font

Add/edit items under Settings → Workflow → Submission → Checklist.

Author Guidelines​

Provide detailed formatting and style instructions. These appear on the journal's About page and in the submission wizard.

Disable Submissions​

Temporarily prevent new submissions under Settings → Workflow → Submission → Disable Submissions.

Review​

Review Type (Default)​

Set the default review type for new sections:

TypeDescription
Double-blindReviewer and author identities hidden from each other
Single-blindAuthor identity visible to reviewer; reviewer anonymous
OpenBoth identities visible

Individual sections can override this default.

Review Deadlines​

SettingRecommended
Default review deadline4–6 weeks
Response deadline (accept/decline)2 weeks

Reviewer Access​

Control whether reviewers must log in or can access via a one-click link.

Review Reminders​

Configure automatic reminder emails:

  • Before deadline: e.g., 7 days before
  • After deadline: e.g., 3 days after (for overdue reviews)

Emails​

Customise all notification emails under Settings → Workflow → Emails. Each email template has:

  • Subject — editable
  • Body — editable with template variables (e.g., {$authorName})
  • Enable/disable per template

Publication​

Configure DOI settings, metadata requirements, and publication conditions under Settings → Workflow → Publication.

Further Reading​