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OJS for EveryoneThe Practical Guidebook

User Management

Accessing User Management​

Dashboard → Users & Roles → Users

Enrolling Existing Users​

To assign a role to someone who already has an OJS account:

  1. Go to Users & Roles → Users
  2. Click Enroll Existing User
  3. Search by name or email
  4. Select the user and assign a role

Creating New Users​

  1. Click Create New User
  2. Fill in name, email, username, and password
  3. Select one or more roles
  4. Click Save — the user receives a welcome email

Roles in OJS 3.5+​

RoleScope
Site AdministratorFull system access (set by Site Admin only)
Journal ManagerFull journal administration
EditorFull editorial workflow
Section EditorAssigned submissions only
Guest EditorLimited, assigned submissions
ReviewerAssigned reviews only
AuthorOwn submissions only
CopyeditorCopyediting stage only
Layout EditorProduction stage only
ProofreaderGalley proofing only
Subscription ManagerSubscription management
ReaderRead published content

Custom Roles​

Create custom roles under Users & Roles → Roles → Create Role:

  1. Set a role name and abbreviation
  2. Choose the permission level (Manager, Editor, Reviewer, Author, Reader)
  3. Set stage access permissions
  4. Save

Merging Users​

To merge duplicate accounts (Site Administrator only):

Administration → Merge Users

Select the old account (source) and the account to keep (destination). All data from the source is transferred.

Disabling Users​

To prevent a user from logging in without deleting their data:

  1. Find the user under Users & Roles → Users
  2. Click the user's name → Edit
  3. Check Disable User

Further Reading​