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OJS for EveryoneThe Practical Guidebook

Scheduling & Publishing

Once an article has completed production and galleys are ready, it can be scheduled to an issue and published.

Creating an Issue​

  1. Go to Issues → Future Issues
  2. Click Create Issue
  3. Enter: Volume, Number, Year, Title (optional)
  4. Click Save

Scheduling an Article to an Issue​

  1. Open the article in the Production stage
  2. Click Schedule for Publication
  3. In the publication form:
    • Select the Issue
    • Set the Section
    • Enter a Page range (e.g., 1–12) if applicable
    • Set the DOI suffix if using DOIs
  4. Click Save

The article is now listed in the issue but not yet published.

Publishing an Issue​

  1. Go to Issues → Future Issues
  2. Click on the issue to preview it
  3. Click Publish Issue
  4. Confirm — the issue becomes live immediately

Publishing Individual Articles (Online First)​

To publish an article without waiting for an issue:

  1. Schedule the article to an issue (required even for online-first)
  2. On the submission's Publication tab, click Publish
  3. The article is live; it will be formally assigned when the issue is published

Unpublishing​

To remove a published article:

  1. Open the submission → Publication tab
  2. Click Unpublish

The article returns to a scheduled state. The issue remains published.

Post-publication​

After publishing:

  • DOIs are registered with CrossRef (if configured for automatic deposit)
  • OAI-PMH metadata is updated immediately
  • Notification emails are sent to subscribers (if announcements are configured)

Further Reading​