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OJS for EveryoneThe Practical GuidebookRSYN Research LLP

Accessing the Production Stage

The Production stage is where you receive copyedited manuscripts and convert them into publication-ready galley files. This page explains how to find your assigned submissions and understand the Production stage interface.

Logging In​

  1. Navigate to your journal's OJS URL (e.g. https://yourjournal.org/index.php/journal)
  2. Click Login in the top-right corner
  3. Enter your username and password
  4. Click Login
Forgot your password?

Use the Forgot your password? link on the login page. A reset link will be sent to your registered email address.

Finding Assigned Submissions​

Once logged in, OJS takes you to your Dashboard.

  1. Go to Dashboard → My Queue
  2. Look for submissions listed under the Production heading
  3. Each entry shows the article title, the journal section, and the date you were assigned
What does "assigned" mean?

You will only see submissions that the editor has explicitly assigned to you. If you expect a submission but do not see it, contact the editor — they may need to assign you in the Participants panel.

Dashboard Columns​

ColumnMeaning
TitleArticle title (click to open the submission)
SectionJournal section (e.g. Articles, Reviews)
AssignedDate you were added as a participant
StageCurrent workflow stage (should read Production)

Opening a Submission​

Click the article title in My Queue. This opens the submission's workflow page directly on the Production tab.

Alternatively:

  1. Go to Submissions → All Active Submissions
  2. Filter by Stage: Production
  3. Click on the submission title

Overview of the Production Stage Panel​

The Production tab is divided into several sections:

Production Ready Files​

These are the final copyedited files provided by the copyeditor or editor. They serve as your source material for creating galleys.

File typeDescription
Copyedited manuscriptWord, RTF, or other editable document
Figures / imagesHigh-resolution images referenced in the manuscript
Supplementary filesData, appendices, or additional materials

Click the file name to download it to your computer before beginning typesetting.

Galleys​

The Galleys section is where you upload publication-ready files (PDF, HTML, XML, ePUB) after typesetting. It is initially empty. See Uploading Galleys for step-by-step instructions.

Production Discussions​

The Production Discussions panel is a threaded messaging tool used to communicate with editors, proofreaders, and other participants without leaving OJS.

Use it to:

  • Ask the editor for clarification on the manuscript
  • Notify a proofreader that galleys are ready for review
  • Record decisions and corrections for the audit trail

Participants​

The Participants panel lists everyone assigned to this submission at the Production stage, along with their roles. You can use the Notify link next to a participant's name to send them an email directly.

note

You cannot add or remove participants yourself. Only the editor or journal manager can manage the participant list.

Typical Production Workflow at a Glance​

1. Download production-ready files
          ↓
2. Typeset manuscript (outside OJS)
          ↓
3. Upload galley files to OJS
          ↓
4. Notify proofreader via discussion
          ↓
5. Receive and action proofreader feedback
          ↓
6. Notify editor that production is complete

Further Reading​