Layout Editor (Typesetter)
The Layout Editor (also called the Typesetter or Production Editor) converts the accepted, copyedited manuscript into publication-ready galleys — typically PDF, HTML, ePUB, or XML formats.
Role scope
Layout Editors work in the Production stage on submissions assigned to them. They upload galley files and coordinate with proofreaders and editors before final publication.
Responsibilities
| Task | Description |
|---|---|
| File Preparation | Typeset the manuscript into publication format(s) |
| Galley Upload | Upload PDF, HTML, XML, or ePUB galleys to OJS |
| Galley Metadata | Set galley label, language, and remote URL if applicable |
| Proofing Coordination | Send galleys to the proofreader for checking |
| Revision | Correct and re-upload galleys after proofreading |
| Completion | Notify the editor that production is complete |
Supported Galley Formats
| Format | Common Use |
|---|---|
| Standard print/download format | |
| HTML | Web-native reading experience |
| XML (JATS) | Structured data for indexing (PubMed, PMC) |
| ePUB | E-reader compatible format |
| Remote URL | Link to an externally hosted version |
Sections in This Guide
- Accessing the Production Stage — finding assigned submissions
- Creating Galley Files — tools and workflows for PDF and HTML production
- Uploading Galleys to OJS — the galley upload form and metadata
- Coordinating Proofreading — sending galleys for review
- Revising Galleys — updating files after proofreader feedback
- Completing Production — notifying the editor
Workflow Position
Copyediting complete
↓
Production stage begins
↓
Layout Editor typesetsmanuscript
↓
Galleys uploaded to OJS
↓
Proofreader reviews galleys
↓
Layout Editor revises if needed
↓
Editor schedules for publication