Accessing Assigned Submissions
As a Guest Editor you only see the submissions that have been explicitly assigned to you. This guide walks through logging in, finding those submissions, and understanding what you see once a submission is open.
Logging In
- Navigate to your journal's OJS login page (typically
https://yourjournal.example.com/login). - Enter your username and password.
- Click Login.
Use the Forgot your password? link on the login page. A reset link will be sent to your registered email address.
Navigating to Your Queue
After logging in you are taken to your personal dashboard. Your assigned submissions live in My Queue.
| Navigation step | Where to click |
|---|---|
| Open the user area | Click your username in the top-right corner |
| Go to your dashboard | Select Dashboard from the drop-down menu |
| View only your work | Click the My Queue tab |
All submissions currently assigned to you appear as cards in this list. Submissions not assigned to you will not be visible.
What an Assigned Submission Entry Looks Like
Each card in My Queue shows a summary row:
| Field | Meaning |
|---|---|
| Title | The manuscript title (click to open the submission) |
| Authors | Last name(s) of the submitting author(s) |
| Section | Journal section (e.g., Articles, Reviews) |
| Stage | Current workflow stage — Submission, Review, Copyediting, or Production |
| Activity | Date of the most recent activity |
| Flags | Icons indicating awaiting review, discussion messages, or overdue deadlines |
If you hold more than one role in the journal (for example, Guest Editor and Reviewer), use the role switcher at the top of the dashboard to ensure you are viewing the Guest Editor queue.
Opening a Submission
- From My Queue, locate the submission you want to work on.
- Click the submission title or the View button on the right side of the row.
- OJS loads the Submission Workflow page for that manuscript.
Submission Overview Panels
Once inside a submission you will see several panels arranged on the page:
| Panel | Description |
|---|---|
| Workflow stages (top bar) | Tabs for each stage: Submission, Review, Copyediting, Production. Active stage is highlighted. |
| Submission summary | Title, authors, section, and submission date |
| Participants | List of editors, reviewers, and other roles currently assigned to this submission |
| Files | Manuscripts and supplementary files uploaded by the author or added by editors |
| Activity Log | Chronological record of all actions taken on the submission |
| Discussions | Threaded messages between editors, guest editors, and authors |
As a Guest Editor you may see fewer panels or options than a Section Editor. For example, the Production tab may be read-only or hidden depending on your journal's configuration.
Moving Between Stages
Click the stage tabs in the top workflow bar to move to a different stage:
- Submission — initial files, metadata, and pre-review checks
- Review — peer review rounds, reviewer assignments, and review files
- Copyediting — edited manuscript files and copyediting discussions
- Production — galleys, proofing, and publication scheduling
Guest Editors are most commonly active in the Review stage.
Further Reading
- Learning OJS – Editorial Workflow — Full walkthrough of the OJS submission workflow
- Learning OJS – Dashboard — Detailed description of dashboard views and queues
- PKP Community Forum — Community Q&A for OJS editors and journal managers