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OJS for EveryoneThe Practical GuidebookRSYN Research LLP

Accessing Assigned Submissions

As a Copyeditor you only see submissions that have been explicitly assigned to you at the Copyediting stage. This page explains how to locate them and understand the Copyediting stage panel.

Logging In​

  1. Go to your journal's OJS URL (e.g. https://journal.example.org).
  2. Click Login in the top navigation bar.
  3. Enter your username and password, then click Login.
Forgotten password

Use the Forgot your password? link on the login page. A reset link will be sent to your registered email address.

After logging in, OJS places you on your Dashboard. Copyediting assignments are listed under My Queue.

Navigation pathWhat you see
Dashboard → My QueueAll active tasks assigned to you, including copyediting-stage submissions
Dashboard → Active SubmissionsEvery submission on which you hold any role
Submissions (left sidebar)Full submissions list — useful if you need to search by title or ID
My Queue vs. All Submissions

My Queue filters to tasks awaiting your action. A submission disappears from this list once you complete your copyediting task and notify the editor.

Identifying Copyediting-Stage Submissions​

In My Queue, each submission card displays:

FieldMeaning
Submission titleThe article being copyedited
Stage badgeShows Copyediting in orange/yellow
Days in stageHow long the submission has been at this stage
Assigned participantsYour name plus the handling editor

Look for the Copyediting stage badge. Submissions at Review, Production, or other stages are not your current responsibility.

Opening a Submission​

  1. From My Queue, click the submission title or the View button on its card.
  2. The submission opens on the Workflow tab by default.
  3. Click the Copyediting tab in the workflow navigation to jump directly to the copyediting panel.

Overview of the Copyediting Stage Panel​

Once inside a submission at the Copyediting stage, you will see two main sections:

Copyediting Files​

AreaPurpose
Submission FilesThe accepted manuscript(s) sent to you by the editor — download these to begin work
Copyedited FilesWhere you upload your revised file after editing

Discussions​

The Discussions panel lets you exchange messages with the editor and author without leaving OJS. All conversation is logged against the submission for the record.

File versions

OJS retains every uploaded file version. If you upload a revised file more than once, earlier versions remain accessible to editors via the file history.

Quick-Reference: Getting to a Copyediting Submission​

  1. Log in to OJS.
  2. Click Dashboard (top-right user menu).
  3. Select My Queue.
  4. Locate a submission with the Copyediting stage badge.
  5. Click the submission title.
  6. Click the Copyediting tab.

Further Reading​